What Customers Are Saying

  • "We used ootoWeb EventGuide to create a mobile site for our M-Learning Summit. Modifying the website was fast and easy – we were able to leave everything in the hands of our administrative assistant." - MICAH COOPER, DIRECTOR, ADVANCED TECHNOLOGY PARTNERSHIPS WITHIN IT SERVICES AT MIAMI UNIVERSITY

ootoWeb MedComm

The world of speaker program management is complex, laborious, time-consuming, yet critical. Running a program involves formidable logistics management, tight budgeting and strict requirements for reporting and compliance. ootoWeb offers a web-based, mobile-enabled collaborative tool that takes care of the back end heavy lifting so that the sales team can focus on relationships, management can concentrate on decision making and everyone can rest assured that the program is in compliance.

Ensure Compliance

Automated data management technology tracks spending and HCP activity providing clean, reliable and verifiable data for regulatory and state reporting.

Manage Spend

Real-time reporting on budgets, doctor/speaker honoraria and other key program information helps to manage product expenses and opportunities. The system also allows organizations to electronically implement an authorization process based on their business rules ensuring that spending is curbed before it occurs.

Make Informed Decisions

Comprehensive, consolidated real time reports give sales leadership the ability to assess patterns, evaluate the success of various programs, and refine marketing and sales plans accordingly.

Collaborate Effectively

ootoWeb Speaker Program Management is intuitive and easy to use thus overcoming a huge barrier to adoption. It also provides real value to all stakeholders making it a valuable tool for collaboration.

For the field force it is a convenient, mobile tool for requesting and managing local programs and keeping track of attendees from invitations to registration and attendance.

For management it is an essential, real-time tool for managing sales reps, activities and program spend in addition to monitoring compliance.

Key Features:


  • Search for speakers using geography, topics trained, honoraria status, and more
  • Manage speaker training, topics
  • Manage speaker logistics including contracts
  • Track speaker honoraria
  • Aggregate and cap honoraria spend across the company

Budgeting & Program Logistics

  • Allocate budget by geography, product, type of programs, and more
  • Manage budget versions to track changes in spend
  • Waitlist programs based on budget status


  • Create online registration websites
  • Send email invitations and reminders
  • Communicate with attendees via smartphone
  • Conduct surveys and polls via email and smartphone
  • Track and manage spending on attendees across brands


  • Collaborate effectively with multiple agencies/service providers
  • Provide data and reporting in real-time to the life sciences company


  • Implement business rules, compliance gates, and approval layers


  • Get instant insight into overall program status on the dashboard
  • Send post-program surveys to measure effectiveness of speakers and topics
  • Aggregate spend and HCP data by geography, brand and corporate level
  • Track and demonstrate ROI of speaker programs
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