ootoWeb Agency Solution

At ootoWeb we expect agencies to put our technology to the test. The meetings are complex, deadlines are tight, and the margins can be slim. And the ootoWeb Agency Solution is equal to the task. Our next-generation technology is not only easier and faster; it is equipped to handle the business challenges of today and tomorrow.

Stay competitive

With mobile capability: Do your clients host meetings for Gen X and Y? Are some of your meetings held overseas? If so, then you already know that meeting invitations now have to pass the smartphone test. Registrants should be able to receive the invitations and register using just their smartphones. In a world where most businesspeople use their phones for email, meeting agencies have to be mobile-ready to remain competitive and mobile-savvy to be on top of the game. With top of the line creativity: Discerning clients demand unique and dramatic registration sites - sites that do not confirm to templates. ootoWeb allows planners to build sophisticated sites in hours and they don't have to be an html guru.

Add a new revenue stream

Offer your clients a mobile website for their event. It is useful, even essential for some audiences and helps you and your client promote a greener environment. Since mobile websites created using ootoWeb are accessible even when cell phone reception is not, you (and your client) can provide all the information needed to attendees, at their fingertips, at all times.

Be seen as the leader

Picture your on-site event staff pulling up floor plans, attendee reports, vendor contracts and more on their iPad. What's more, the information is real-time. Replacing the meeting binder with the ootoWeb iPad application not only looks smarter, it is actually more efficient.

Maintain data integrity

For many agencies, client privacy and data integrity are high on the list of priorities when evaluating a meetings technology. With ootoWeb you can easily create sub-accounts and provide clients with their own secure log-in. Your client's meetings and events will not be commingled with other clients' events!

Run roll-up reports like magic

If your business has multiple divisions or geographical locations, you are well aware of the challenges faced in creating roll-up reports. With ootoWeb, you can now have your entire organization data available to you for customization to fit your exact business needs without having to wait weeks or months.

Features:

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Mobile Tools

• Free iPhone App provides access to evolving meeting data in real-time
• Free iPad App serves as paperless meeting binder, with access to real-time data

Event Registration and Attendee Management

• Themes & layouts for easy website creation
• Wizard for step-by-step guidance
• Powerpoint player & video upload capability
• Registration sites easily viewed on smartphones
• Waitlist Management
• Multiple attendee types with customized registration experience for each
• Invitation-only and/or open registrations
• Conference packages, multi-track registration
• Group registration

Travel & Lodging

• Room Block Management
• Lodging Management

Marketing Tools

• Social Networking
• Event websites with complete branding flexibility
• Ability to add video to enhance experience
• Invitation emails with mail merge and filters
• Confirmation emails and automated reminders
• Surveys with reporting
• Early/late pricing, attendee-type based pricing
• Promotion code discounts, group discounts

On-Site Tools

• On-site check-in
• Badge Printing

Payment Processing

• Credit card processing
• Supports your merchant account
• Payment Gateways: Paypal, Authorize.net
• ntegration with your merchant account

Reporting

• One-click standard reports
• Custom reports with drag & drop capability
• Charts and graphs
• Change reports